Job title: Secretary
Job type: Permanent
Emp type: Full-time
Job published: 11/27/2019
Job ID: 32508
Contact name: Roxana Muñoz
Phone number: +13058594570
Contact email: Roxana@APRecruiters.com

Job Description

AP Recruiters & Associates

We go the extra mile to make both our clients and candidates happy. The Right talent at the Right time.

We are a State of Florida certified Minority and Veteran Owned Business serving clients nationwide since 2007.

 

 

Secretary

Job Description

This is a temporary contract position.

Pay Rate: $9.50 - 10 per hour

Responsibilities


Answer Telephones

Office Secretaries are the office gatekeepers – they answer the phone, take messages or refer calls to an appropriate staff member.

Maintain Calendar and Plan Meetings

Office Secretaries schedule appointments and update event calendars. They also arrange meetings and coordinate conference room schedules. In advance of meetings, they assemble background materials and set up the meeting space. They attend meetings and prepare minutes or summaries of the meeting outcomes.

Handle Mail

Incoming and outgoing mail and faxes all go through the Office Secretary. They open, review, sort and distribute the mail to the appropriate recipients. Office Secretaries also maintain email lists and distribute information to staff.

Prepare and Edit Documents

As the last person to see documents before they are sent, the Office Secretary reviews outgoing correspondence for grammar, correctness, and completeness, and ensures that appropriate material is attached. They prepare memos or other reports for internal or external distribution. They may also make travel bookings and prepare travel expense reports.

Maintain Databases and Filing Systems

Office Secretaries design, implement and maintain filing systems, both electronic and paper. When requested, they search for and compile requested material from the databases.

Maintain inventory

The Office Secretary tracks office supplies and orders replacements as required. They may be responsible for an office budget for supplies and other expenditures.

Core Skills

  • Knowledge of general office procedures
  • Knowledge of word processing and spreadsheet software, including Word and Excel, and the ability to learn billing software and electronic medical records
  • Ability to operate office equipment (fax, copier, mail, etc.)
  • Customer service experience
  • Ability to type at least 40 words per minute
  • Proficient in proofreading, spelling, grammar punctuation and math
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