AP Recruiters & Associates
We go the extra mile to make both our clients and candidates happy. The Right talent at the Right time.
We are a State of Florida certified Minority and Veteran Owned Business serving clients nationwide since 2007.
This is a temporary contract position.
Pay Rate: $9.50 - 10 per hour
Office Secretaries are the office gatekeepers – they answer the phone, take messages or refer calls to an appropriate staff member.
Maintain Calendar and Plan Meetings
Office Secretaries schedule appointments and update event calendars. They also arrange meetings and coordinate conference room schedules. In advance of meetings, they assemble background materials and set up the meeting space. They attend meetings and prepare minutes or summaries of the meeting outcomes.
Incoming and outgoing mail and faxes all go through the Office Secretary. They open, review, sort and distribute the mail to the appropriate recipients. Office Secretaries also maintain email lists and distribute information to staff.
Prepare and Edit Documents
As the last person to see documents before they are sent, the Office Secretary reviews outgoing correspondence for grammar, correctness, and completeness, and ensures that appropriate material is attached. They prepare memos or other reports for internal or external distribution. They may also make travel bookings and prepare travel expense reports.
Maintain Databases and Filing Systems
Office Secretaries design, implement and maintain filing systems, both electronic and paper. When requested, they search for and compile requested material from the databases.
The Office Secretary tracks office supplies and orders replacements as required. They may be responsible for an office budget for supplies and other expenditures.
- Knowledge of general office procedures
- Knowledge of word processing and spreadsheet software, including Word and Excel, and the ability to learn billing software and electronic medical records
- Ability to operate office equipment (fax, copier, mail, etc.)
- Customer service experience
- Ability to type at least 40 words per minute
- Proficient in proofreading, spelling, grammar punctuation and math